PARISH/SCHOOL ATHLETIC DIRECTORS
All parishes and schools participating in the CYO Athletics program must have an athletic director. The athletic director will be the official parish/school recipient of all archdiocesan CYO Athletics information and will be responsible for promulgating this information within their parish or school.
It is mandatory that every parish/school is represented at the Annual Parish/School Athletic Directors meeting to be held on Monday, August 11 from 7-8:30pm in the Isaac Orr Conference Center at the Chancery. In addition, first year AD’s will meet from 6-6:45pm. There will also be an end of year meeting on Tuesday, May 24 from 6-9:00pm in the Isaac Orr Conference Center.
The parish/school athletic directors will be responsible for:
- Making sure the Director of CYO Athletics has their correct name, address, phone number, fax number and email address on file at the office of CYO Athletics.
- Recruiting qualified coaches for all parish/school CYO Athletics teams and ensuring they get PLACT trained.
- Formulating a policy of screening coaches and ensuring that all coaches meet the Safe Environment requirements (including completion of an Archdiocesan Background Check form and training).
- Ensuring program compliance with Lystedt Law.
- Organizing the parish/school athletic program and support functions such as equipment acquisition, practice facilities, etc.
- Being knowledgeable of all aspects in the current CYO Athletics manual and ensuring that the philosophy of CYO Athletics is followed.
- Registering the parish CYO Athletic teams prior to the registration deadline for each sport. Registration forms received after deadline or without fees will not be accepted.
- Checking the parish and school calendars for potential scheduling conflicts. Proactive action of working specifically with parish and school administrative staff to determine what conflicts might arise. If a scheduling conflict is foreseen, this must be noted on the registration form.
- Working with parish leaders to avoid time conflicts for the youth between CYO Athletics and other parish programs.
- Certifying to the correctness of player roster forms, and making sure they are submitted on the proper form to the CYO Office prior to the roster deadline in each sport.
- Representing the parish/school at all CYO Athletics meetings for parish athletic directors.
- Recommending having at least one annual Eucharistic Celebration planned by the athletes. A Mass of Thanksgiving for the talents God gave us and the opportunities athletics provides for utilizing these talents.
- Ensuring that all eligibility questions, concerns, and requests are handled appropriately and in a timely manner.
- Ensuring that all incident report forms originating from the parish/school are handled appropriately and forwarded on to CYO Athletics in a timely manner.
- CYO Athletics Code of Conducts for players, coaches and parents are signed and kept on file.
- Ensuring that coaches are managing behavior of fans and the care of the facilities where they play.
TEAM REGISTRATION AND FEES
- The team fees are to cover the cost of officials, administration, and gym/field rentals when applicable.
- The fee for each team registered with the CYO Athletics office must be submitted with the registration form prior to the registration deadline for each sport. Registration forms received after the deadline will not be accepted.
- Teams who submit registrations after the deadline will be placed on a wait list. If a spot opens up in a division of the same age/gender, they will be entered into the league in the order the complete registration was received.
- Programs are responsible for full team fees for all registered teams by the drop deadline for each sport.
- Additional items that should be submitted with team registrations – TBA’s, parish/school conflicts for scheduling purposes and special eligibility requests.
NOTE: The sports and grade levels that are available to register for and the cost per team is shown in the individual sport sections. If your parish/school has a gymnasium that has been approved by the CYO for league play, your parish/school will be reimbursed $17.00 for each basketball game and $15.00 for each volleyball match.
Registration Form – Excel